Katelyn Theobald Events
Service levels: Full-service planning
Team size: 1 – 3
About Katelyn Theobald Events
Katelyn Theobald Events
I'm a new vendor to Zola however I've been planning weddings and events for the past 15 years! It all began when I sharpened my skills in floral arranging, event planning, and luxury hospitality while working at a private estate. During this time, I also opened my wedding planning business which led me to coordinating the majority of my weddings in San Francisco and Napa. Fast forward to 2025 and I've moved across the country from Northern California to Ponte Vedra, Florida and I'm loving the laid back beach lifestyle with my husband and kids! I look forward to assisting new couples with their dream wedding!
What sets me apart from other planners is that I show up before, stay after, and also understand how the variety of vendors that work within a wedding setting. This sets the pace for efficiency among vendors and weddings running smoothly. In addition, it is my goal to always go above and beyond to ensure my couples that I work with have most memorable time!
In three words: Creative, Efficient, Organized
Services by planning level
| Full-service planning | Partial planning | Day-of coordination / wedding management | |
|---|---|---|---|
| Description | Full Service Planning starts at $3500. We typically start this process one year prior to wedding date or just after the engagement. This includes Event Planning, Design, Hiring & Coordination of Vendors, Budget Analysis, Timeline, Set-Up, Clean-Up, Etc. | Partial Planning is typically requested after the wedding planning has already begun, however couples are seeking extra assistance to make it to their big day. This package also works well for those who want administrative assistance for their wedding and guidance. | Day of Coordinating includes collaborating and working with vendors, day of timeline, last minute errands, set-up, clean-up, and day of coordination of event. |
| Planning begins | 12 Months out | 1 Month out | |
| Vendor Management | |||
| Final Venue Walkthrough | |||
| Timeline Creation & Management | |||
| Onsite Event Management | |||
| Event Styling & Design | |||
| Budget Planning | |||
| Vendor Selection | |||
| Contract Review | |||
| Wedding Website | |||
| Venue Visits | |||
| Venue Recommendations | |||
| Rentals & Linens | |||
| Invites & Stationery | |||
| RSVP Tracking | |||
| Wedding Favors & Accessories | |||
| Accommodation Coordination | |||
| Transportation Coordination | |||
| Pricing | Starts at $3,500 | Starts at $2,500 | Starts at $1,500 |
Reviews
Write a review5.0 out of 5
3 reviews
Simply enjoy your wedding without the stress
Katelyn Theobald Events was the perfect wedding planning partner for our big day. From the start, Katelyn's communication style was direct, responsive, and thoughtful - exactly what we needed to feel confident in the planning process. Her team's work was truly outstanding, displaying an exceptional level of organization, attention to detail, and budget-savvy planning. Katelyn seamlessly arranged our timeline and vendors, kept the schedule on track, and ensured a smooth transition between the ceremony and reception. As our "day of" coordinator, Katelyn's expertise allowed us to simply enjoy our wedding without any stress. We are so grateful for her services and would highly recommend Katelyn Theobald Events to any couple planning their special day.
Terrific wedding planner
Katelyn helped me with the planning of my son’s wedding. She absolutely nailed the look we wanted for the tables and other decor and even though our budget was small she still found ways to incorporate the sweetest little touches to really personalize everything. She created a timeline to keep us on from running to far behind on the wedding day and found us a florist who made absolutely stunning bouquets that were extremely affordable. Her expertise was invaluable. The wedding was absolutely beautiful and we were able to stay within our budget! I cannot recommend her enough!!!
A true visionary!
About a month and a half before our wedding, we decided to hire Katelyn to be our wedding coordinator. We really needed someone to step in and tie everything together and she was the right person for the job. She dove in head first and took charge! With such short notice and limited time, Katelyn was able to help us finalize our wedding plans. She helped us make final decisions on different aspects of the entire wedding, while coming up with ideas and choices we hadn’t even thought of. Not only did Katelyn ensure that our wedding timeline flowed smoothly, she did all of the flower arrangements, set us up with a DJ, and created the layout for the wedding and reception. She saved the day for me when the bouquets I had ordered turned out horrible. With the extra flowers she had leftover, she was able to create new bouquets that turned out beautiful. Katelyn is a true visionary. She is very ambitious, energetic, artistic, creative, and she provides professional customer service. Katelyn didn’t just treat us like “another client”, but as friends. She truly cared about us and our wedding, wanting to make it a very memorable experience. Anyone who has planned a wedding, or big event for that matter, knows the stress that comes along with it. Katelyn was able to take a majority of that stress off our plates and let us enjoy our big day. For that, we are truly grateful.
Response from vendor•Mar 14, 2025It was such a pleasure working with you both! I appreciate all of your kind words and thank you for entrusting me with one of the most memorable days of your lives, XO!
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